Vehicle Overview

Vincent Trepanier -

In Fleet Manager Mobile, vehicles are at the heart of everything. What we call a "Vehicle" may be any asset or equipment you have to manage and track info for.

It can be, for example:

  • Trucks and trailers
  • Cars
  • Commercial vehicles
  • Taxis
  • Ambulances
  • Bicycles
  • Buses
  • Heavy equipment
  • Farm equipment
  • Police cars
  • Limousines
  • Boats
  • Aircrafts
  • Stationary engines and generators
  • Material handling equipment (forklifts, pallet trucks, hydraulic lifts)


For each vehicle, you can record various data, including:

  • Unit #: Internal number or name used by your organization to uniquely identify an asset. This number can be generated automatically during the creation of the asset or you can set it manually.
  • Barcode: If you have barcode number on your assets, you can enter it in this field. This barcode can be set manually or you can tell Fleet Manager Mobile to use the same value as the "Unit #". You can also tell the application to generate it automatically during the creation of the asset.
  • Department: You can set the department to which is affected this vehicle. For example: Production, Shipping, Sales, etc. This may help for report generation or filtering of information.
  • Group: You can create groups of vehicles then affect users to certain groups only. This way, a user will only have access to the groups of vehicles he is required to. See this article for more details on how to manage vehicle groups.
  • Basic details (year, make and model, VIN, license plate, color, etc.)
  • Specifications (dimensions, weight and performance information)
  • Engine and transmission details (engine specs, cylinders, transmission type and gear information)
  • Meter type (you can set a primary and a secondary meter. Allowed values are "Miles", "Km", and "Hours")
  • Purchase/Leasing information (date of acquisition, vendor, value at acquisition, warranty expiration)
  • Insurance information (insurance company, expiration, reference number)
  • User defined fields (text fields for which you can set the label by yourself)
  • User defined fields (with expiration date). You can use those fields to set expiration for custom items. This way you will receive reminders as "Expiration Reminders" when the expiration date is reached.

Extensive tracking details, including:

  • Fuel transactions (we call them "Fuel Entries" in Fleet Manager Mobile)
  • Maintenance and service records (we call them "Completed Services" in Fleet Manager Mobile)
  • Preventative Maintenance (PM) schedule (we call them "Service Reminders" in Fleet Manager Mobile)
  • General repairs that do not fit in the Preventative Maintenance (PM) category (we call them "Issues" in Fleet Manager Mobile)
  • Preventative maintenance, general repairs and service records that require more robust planning and tracking (we call them "Work Orders" in Fleet Manager Mobile) 
  • Odometer history (we call them "Meter Readings" in Fleet Manager Mobile)
  • Important renewal dates such as registrations, DOT inspections, emission tests (we call them "Expiration Reminders" in Fleet Manager Mobile)
  • General notes or comments (we call them "Notes" in Fleet Manager Mobile)
  • Scheduled Inspections and Inspections that were performed (we call them "Completed Inspections" in Fleet Manager Mobile)
  • Unlimited document storage and photo uploads
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